Choosing the right printer or photocopier is not simply about picking the most familiar brand.
Different manufacturers focus on different priorities. Some place more emphasis on secure cloud printing and document workflows. Others are known for long-life components, touchscreen controls, mobile working, flexible applications or support for more complex office environments.
The best choice depends on your business, your monthly print volume, the number of users, the features you need and the full cost of the agreement.
Use this guide as a starting point before requesting quotes.
Which Printer or Photocopier Brand Is Right for Your Business?
There is no single manufacturer that is right for every workplace.
Before comparing brands, think about:
- Whether you need A4, A3 or both
- How many people will use the equipment
- Your estimated monthly print volume
- Whether colour printing is essential
- Whether secure print release is needed
- Whether staff need mobile or cloud printing
- Whether scanning workflows are important
- Whether you have one office or multiple sites
- Whether you need a simple printer or a larger multifunction photocopier
- The service agreement, cost-per-page charges and contract length
A suitable device should meet your actual requirements without adding unnecessary cost or complexity.
Secure cloud-connected document workflows
Canon offers a broad range of office printers and multifunction photocopiers, from compact devices for smaller teams to larger shared systems.
Selected Canon devices support cloud-connected print management through uniFLOW Online, helping businesses manage printing, scanning and user access across modern workplaces.
Canon may be worth considering if your priorities include:
- Secure print management
- Cloud-connected workflows
- Mobile and remote working
- A broad choice of office devices
- Straightforward document scanning and user controls
Explore Canon printer and photocopier options
Flexible devices designed to adapt over time
Ricoh offers office printers and multifunction devices for businesses of different sizes.
A notable feature on selected Ricoh devices is RICOH Always Current Technology. This allows firmware and applications to be updated over time, helping the equipment adapt as workplace requirements change.
Ricoh may be worth considering if your priorities include:
- Flexible touchscreen controls
- Workflow applications
- Regular software and firmware updates
- Scanning and document-management features
- Devices suitable for growing workplaces
Explore Ricoh printer and photocopier options
Connected printing for hybrid workplaces
Sharp’s current multifunction printer range focuses on connected, secure and flexible office working.
Selected Sharp devices support mobile-printing tools, contactless workflows and integrations designed to help staff print and scan more easily in shared or hybrid workplaces.
Sharp may be worth considering if your priorities include:
- Mobile and contactless printing
- Hybrid-working tools
- Flexible A3 document handling
- Cloud-connected workflows
- Additional security controls on selected devices
Explore Sharp printer and photocopier options
App-based workplace assistants
Xerox positions many of its ConnectKey-enabled devices as workplace assistants rather than simple printers.
The ConnectKey platform supports applications that can help link paper documents with digital workflows, scanning destinations and cloud-based services.
Xerox may be worth considering if your priorities include:
- Workflow applications
- Cloud scanning
- Digital document processes
- Larger departmental devices
- Flexible workplace productivity tools
Explore Xerox printer and photocopier options
Familiar touchscreen controls and cloud services
Konica Minolta’s bizhub range includes multifunction devices designed around touchscreen controls and connected office workflows.
Selected devices support cloud-service access, workflow applications and additional security features.
Konica Minolta may be worth considering if your priorities include:
- Tablet-style controls
- Cloud-connected working
- Secure access controls
- Workflow applications
- Shared multifunction devices for busy offices
Explore Konica Minolta printer and photocopier options
Long-life components and lower-waste design
Kyocera is particularly well known for its focus on durable components and lower-waste printing.
Selected ECOSYS and TASKalfa devices are designed to reduce maintenance requirements and limit unnecessary waste over the lifetime of the equipment.
Kyocera may be worth considering if your priorities include:
- Long-life components
- Reduced maintenance requirements
- Lower-waste printing
- Running-cost control
- Customisable workflow applications on selected devices
Explore Kyocera printer and photocopier options
Secure cloud-ready document workflows
Toshiba’s e-STUDIO range includes office printers and multifunction devices designed for connected workplaces.
Selected devices support cloud services, remote management, additional applications and more complex IT requirements.
Toshiba may be worth considering if your priorities include:
- Cloud-connected workflows
- Remote device management
- Additional e-BRIDGE applications
- Secure printing features
- Separate network support on selected devices
Explore Toshiba printer and photocopier options
Compare the Full Agreement, Not Just the Brand
The manufacturer name is only one part of the decision.
Two quotes for similar equipment can still differ significantly once the service agreement and contract terms are included.
Before choosing a supplier or accepting a quote, check:
- The equipment model
- Monthly lease or rental payment
- Contract length
- Mono cost per page
- Colour cost per page
- Minimum print-volume commitments
- Included toner and servicing
- Engineer response times
- Installation charges
- Collection or deinstallation fees
- Automatic renewal clauses
- Written notice deadlines
- Early exit charges
- Whether an upgrade starts a new agreement
A familiar brand does not automatically mean that the proposed contract is suitable for your business.
Not Sure Which Brand to Choose?
You do not need to select a manufacturer before requesting quotes.
Describe your workplace, expected print volume and required features. Suitable options can then be compared based on your actual requirements.
Compare Printer and Photocopier Quotes
Already Have a Copier Contract?
Before renewing or accepting an upgrade, check whether your current agreement includes notice deadlines, automatic renewals, separate service terms or additional exit charges.
Request a Free Copier Contract Review
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