Privacy Policy
Last updated: 10/6/2026
This Privacy Policy explains how this website collects, uses, stores and shares personal information when you use this website, request printer or photocopier quotes, contact us, or ask us to review an existing copier contract.
Information We May Collect
The information we collect depends on how you use the website.
Quote-comparison requests
When you request printer or photocopier quotes, we may collect:
Your name
Business name
Business email address
Telephone number
Business postcode
Number of users
Estimated monthly print volume
A3 or A4 requirements
Colour or mono-printing requirements
Features required
Whether you are interested in leasing, rental, purchase or advice
Any other information you choose to provide
Free copier contract-review requests
When you ask us to review an existing copier agreement, we may collect:
Your name
Business name
Contact details
Current supplier details
Approximate contract end date
Information about your existing equipment
Information you provide about your lease or service agreement
Any documents you send to us for review
Please remove unnecessary confidential information before sending a contract. We do not need bank details, payment-card details, signatures, identity documents or unrelated personal information.
Contact enquiries
When you contact us, we may collect:
Your name
Email address
Telephone number
Business details
The contents of your message
Any information you choose to provide
Technical information
When you use the website, we may collect limited technical information such as:
IP address
Browser type
Device type
Pages visited
Referral source
Date and time of visits
Cookie preferences
Analytics information, where permitted
IP addresses and online identifiers can count as personal information in some circumstances.
How We Use Your Information
We may use your information to:
Respond to your enquiry
Review your printer or photocopier requirements
Provide the quote-comparison service
Match your enquiry with suitable suppliers
Arrange for relevant suppliers to contact you with quote options
Review the main terms of an existing copier agreement
Highlight contract dates, renewal terms, page charges and potential exit costs
Contact you about the service you requested
Improve the website
Protect the website against spam, misuse and security threats
Meet our legal and regulatory obligations
Keep records of enquiries and consent preferences
We do not ask you to provide more personal information than is reasonably necessary for the service you request. Data minimisation is one of the UK GDPR principles.
Sharing Your Information with Suppliers
If you request quotes, we may share relevant enquiry details with [UP TO X] selected printer, photocopier or managed-print suppliers that appear suitable for your requirements.
The suppliers may contact you by the methods you choose on the contact form, normally email, to discuss your requirements and provide quote options.
We will only share information that is reasonably needed for the quote request. This may include:
Your name
Business name
Contact details
Business postcode
Equipment requirements
Estimated usage
Features requested
Your preferred payment option
We do not sell personal information for unrelated marketing purposes.
Before submitting the quote form, you will be shown a clear explanation that your information may be shared with relevant suppliers. Where required, you will be asked to confirm that you agree to this.
We may share enquiries with selected UK suppliers of business printers, photocopiers, managed-print services and related support services.
Free Contract Reviews
If you request a free copier contract review, we will use the information you provide to highlight points you may wish to check, such as:
Lease and service-agreement end dates
Automatic-renewal clauses
Written-notice deadlines
Remaining costs
Mono and colour cost-per-page charges
Exit charges
Collection or deinstallation fees
Whether an equipment upgrade may restart or extend an agreement
A contract review is provided for general informational purposes only. It is not legal, financial or tax advice.
Your contract documents will not be shared with suppliers without your permission.
Our Lawful Bases for Using Personal Information
UK data-protection law requires a lawful basis whenever personal information is processed.
Depending on the circumstances, we may rely on:
Consent
We may rely on your consent where you have actively agreed to a particular use of your information, such as:
Sharing your enquiry with selected suppliers
Using non-essential cookies
Legitimate interests
We may use personal information where it is necessary for our legitimate business interests and where those interests do not override your rights.
This may include:
Responding to an enquiry
Operating and improving the website
Preventing spam, fraud and misuse
Keeping appropriate records
Understanding how the service is used
Legal obligations
We may process information where required to meet a legal or regulatory obligation.
We may process information where necessary to provide a service you have requested or to take steps at your request before entering into an agreement.
Who Else May Receive Your Information?
We may use trusted service providers to help operate the website and provide our services.
These may include:
Website-hosting providers
Email providers
Form-processing services
Website-security providers
Analytics providers
Regulators or law-enforcement bodies where required by law
How Long We Keep Your Information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, regulatory and record-keeping requirements.
Keeping Your Information Secure
We take reasonable steps to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Measures may include:
Secure website connections using HTTPS
Restricted access to stored enquiries
Password-protected administrator accounts
Software updates
Backups
Spam protection
Security monitoring
Deleting information when it is no longer needed
Cookies
This website may use cookies and similar technologies.
Some cookies are essential for the website to work. Other cookies may be used for analytics, preferences or marketing where permitted.
You can manage your cookie preferences through [COOKIE BANNER OR COOKIE SETTINGS LINK].
For more information, see our Cookie Policy: [COOKIE POLICY LINK]
International Transfers
We do not intentionally transfer personal information outside the United Kingdom.
Your Data-Protection Rights
Depending on the circumstances, you may have the right to:
Ask for access to your personal information
Ask us to correct inaccurate information
Ask us to delete your information
Ask us to restrict how your information is used
Object to certain uses of your information
Withdraw consent
Ask for your information in a portable format where applicable
Complain to the Information Commissioner’s Office
To exercise a right, contact us.
We may need to verify your identity before responding.
Complaints
If you have a concern about how your information has been handled, please use the contact form.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will be published on this page with an updated review date.
Contact Us
For questions about this Privacy Policy or your personal information, please use the contact form.