Managed print services may cover more than equipment supply. A useful review looks at the fleet, usage reporting, consumables, maintenance and how different teams or sites obtain support.
What a managed print review may include
- Current device assessment
- Usage reporting
- Consumable replenishment
- Maintenance and support routes
- User access controls
- Device standardisation
- Multi-site coordination
- Cost allocation by team or branch
Signs that a review may be worthwhile
- Nobody can explain the total monthly print cost
- Several sites use separate suppliers and contracts
- Staff regularly run out of toner
- Devices are inconsistent or unreliable
- Colour usage is difficult to monitor
- Invoices are difficult to reconcile
A practical first step
List every device, its location, approximate age, contract status and typical usage. A simple inventory makes it easier to identify duplication and weak points.